Careers

Job Title

Purchasing Coordinator

Company

JRS ID (Jessica Risko Smith Interior Design)

Location

Santa Barbara, California (Remote Option)

Company Description

JRS ID (Jessica Risko Smith Interior Design) is a full-service interior design firm specializing in high-end residential and boutique commercial projects. We provide highly customized designs and exceptional service to our clients. Our team thrives on positive energy, a growth mindset, and the ability to calmly handle a robust client roster and workload. We value consistency, responsibility, teamwork, and maintaining a fun working environment.

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Position Overview

As a Purchasing Coordinator, you will manage the entire purchasing process from generating vendor quotes, creating estimates & PO’s, managing payments and order documentation, file management, tracking orders, filing damage and replacement claims and overseeing deliveries are made to the designated location. You’ll collaborate closely with both the design team and external vendors to ensure materials and products are ordered correctly and delivered on time and within budget for our interior design projects.

Key Responsibilities

Vendor & Purchasing Support

  • Gather vendor quotes in partnership with the design team.
  • Process trade application paperwork as needed.
  • Create Client Estimates
  • Process Purchase Orders (POs) and vendor payments.
  • Maintain vendor and order documentation in accordance with JRS ID standards.
  • Ensure smooth communication and approvals (CFA and DFA)  between designers and vendors.

Billing & Documentation

  • Prepare and submit estimates for client review and generate proposals for approval.
  • Managing Uncategorized and Open Billing Reports from our bookkeeper.
  • Dropbox Organization
  • Track all costs for accurate client invoicing and final payments.
  • Maintain accurate payment records and work closely with the accounting team.

Order & Logistics Management

  • Track and manage orders, delivery schedules, and vendor acknowledgments through highly detailed and organized spreadsheets
  • Facilitate vendor correspondence throughout production and monitor COM ETAs.
  • Oversee logistics for local and long-distance shipments.
  • Field warehouse receiving reports and handling claims for damages, repairs, or replacements.

Status Tracking & Reporting

  • Communicate order tracking and project timelines to both the design team and clients.

Qualifications

  • At least 2-4 years of experience in vendor management or purchasing (experience in furniture and interior design preferred).
  • Proficient in Mac-based software and additional programs (Dropbox, Keynote, Pages, Zoom, Loom, Designer Link).
  • Advanced Excel skills and/or Libreoffice for tracking orders, payments, and inventory.
  • Exceptional verbal and written communication and problem-solving abilities.
  • Strong organizational skills, able to manage multiple tasks and meet deadlines effectively.
  • Experience in furniture claims, warehouse management, or logistics is a plus.

Candidate Profile

  • Must be willing to present themselves as an on-brand member of a tight team that seeks to provide highly customized designs and an exceptional service experience to our clients.
  • They should be professional, personable, well-organized, and possess excellent communication skills and follow-through.
  • Exude consistency, warmth, excellent customer service skills, and the ability to change gears easily, moving from project to project or task to task with ease.
  • Exceed performance expectations in quality, production, volume, and results. Come to work with a positive attitude every day and love their job.
  • Go above and beyond what is expected and be committed to the success of the organization.
  • Ignite cooperation and teamwork, inspiring team members to do more, be more, and achieve more.
  • Bring fire and energy to the business.
  • Value high-quality customer service, employee experience, culture, and business results
  • Develop innovative approaches to conducting business, streamline processes to save the firm time and money.
  • Believes in the vision of the firm and comes to work excited to make that vision happen every day.
  • Contribute to making the firm stronger, more effective, more profitable and more fun.

BenefitS

Job Type: Part-Time/Full-Time
Salary: $25 – $40 per hour (based on experience)
Schedule: 25-35 hours per week

To Apply

If you are a motivated Purchasing Coordinator with attention to detail, and a passion for interior design and a desire to contribute to a dynamic team, we want to hear from you!  Please submit your resume and references for consideration. Click the link below to get started.

Apply Here